Meetings & conferences
Sound for meetings and conferences
in Fargo.
Presenters heard in the back row, questions from the floor that everyone catches, and your laptop audio actually playing through the room. We set it up before your attendees arrive and stay to run it.
What you get, and what it costs
Two speakers on stands, a podium microphone, and a second microphone that moves to a presenter or out into the audience.
Your base rate
- Weekday, Monday to Thursday $400
- Friday, Sunday, Saturday daytime $550
- Travel in Fargo, Moorhead, West Fargo, and Dilworth Included
Add only what you need
- Each hour past four +$125
- Announcing on the microphone +$200
- Power, if your site has none +$250
Both rates buy four hours of event time. Setup and teardown are free on top of that, never counted inside it.
Saturday evenings are usually reserved for weddings. Ask and we will tell you honestly what is open.
Anywhere farther is quoted plainly up front, never added to your invoice afterward.
Most meetings and conferences are weekdays, which is our lowest rate and the easiest thing for us to say yes to.
Not for: A panel where five people each need their own live microphone. We carry three.
The problem
House systems fail in predictable ways.
Most meeting rooms come with a ceiling speaker and one microphone bolted to a podium. It works right up until your presenter steps away from the podium to point at the screen, or the laptop will not route through the room, or a question from the back row is inaudible to everyone except the person asking it.
None of those are hard problems. They are just problems that need somebody in the room who can solve them while your meeting keeps running.
What we bring
Enough, and not more.
A system sized to your room
Speakers that cover the seats you actually have, not a concert rig in a boardroom.
A podium microphone
Set with the presenter’s real voice before anyone sits down.
A second wireless microphone
Moves to a presenter, or out into the audience for questions from the floor.
A clean laptop connection
Slides and video play through the room at the right level.
Where we stop
Three microphones, honestly.
We carry three microphones total: two wireless and one wired. That comfortably covers a podium plus a roaming microphone, or a small panel. It is worth saying plainly that a panel where five people each need their own live microphone is more than we carry.
Before anyone arrives
Set up early, tested, out of the way.
We arrive early enough to set up, test every microphone with a real voice, set your laptop audio, and be out of sight before your first attendee walks in. Nobody watches us work.
Planning a company event rather than a meeting? See corporate event sound. If your party has a real dance floor, that is a DJ booking instead.
What you are really booking
A meeting that never stops for the sound.
Every minute spent troubleshooting a microphone is a minute taken from the people you gathered to hear. Somebody in the room fixing it quietly is the whole point.
FAQ
Meeting and conference sound questions
How much does sound for a meeting or conference cost in Fargo?
Weekday events start at $400, and most meetings and conferences are weekdays. Friday and Sunday start at $550. That buys up to 4 hours of event time, with setup and teardown free on top rather than counted inside it. Additional event hours are $125 each, so an all day conference is quoted on its actual length rather than guessed at. Fargo, Moorhead, West Fargo, and Dilworth are included with no travel charge.
Does setup and teardown count against my 4 hours?
No. Your 4 hours is event time only, measured from when we start running sound to when we stop. We are usually on site 60 to 90 minutes ahead so everything is set and tested before your first attendee walks in, and we stay afterward to pack out. None of that is billed to you, and none of it eats into your hours.
Why not just use the built-in system in the room?
House systems are often one ceiling speaker and a single podium microphone. That works until a presenter steps away from the podium, a laptop will not play through the room, or someone in the back cannot hear a question from the floor. We bring a system sized to your room and stay to run it.
Can you handle a panel or a question and answer session?
Yes, within a limit worth knowing up front. We carry three microphones: two wireless and one wired. That covers a podium plus a roaming microphone for questions, or a small panel. A panel where five people each need their own live microphone is more than we carry.
Can you play audio from our laptop or run sound for a video?
Yes. We connect your laptop to the system and set levels before the room fills, so your video does not come out too quiet or startle the front row.
Do you set up before our attendees arrive?
Always. We arrive early enough to set up, test every microphone, and be out of the way before your first attendee walks in.
Check your meeting date.
Tell us the room, the date, and how many presenters. We will tell you what it takes and what it costs.